Full Time | DC | Entry - Mid Level | Only first 100 applications accepted
About the Agency
This position is located in the National Museum of African American History and Culture, Smithsonian Institution. The National Museum of African American History and Culture (NMAAHC) is the national museum for the study and exhibition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects that document social, cultural, political, military, technological and scientific developments in the United States, to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences, and to interpret historical developments through public exhibitions and programs.
This position is responsible for ensuring that the Museum’s gifts/payments/pledges are properly recorded, reconciled and audited; maintaining the advancement database by researching and updating donor information and financial records; and developing reports necessary for successful development efforts.
ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 100 applications are received; whichever occurs first. If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 100.
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
DutiesPrepares and ensures new gifts/payments/pledges are properly recorded by the Office of Advancement. Works with the NMAAHC Operations Manager and the SI Office of the Gift Registrar to resolve discrepancies, to verify that information is current and accurate, and to reconcile records between the unit, the central office, and the Office of the Comptroller and the Treasurer. Monitors and audits records of financial contributions, pledges, pledge payments and in-kind gifts to the Institution in the donor development database.
Provides assistance to the Development Operations Manager with data entry, list management and financial reporting. Generates lists and data files for mailings, appeals, and invitations by compiling data from a variety of sources and various formats.
Compiles financial data for stewardship reports for donors. Researches and tracks donor and prospect interests and status to match with unit and institutional priorities.
Writes a variety of materials such as prospect reports and short donor bios for special events. As necessary, corresponds with donors to apprise them of the status of their gifts/donations.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Or Education: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related.
Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Qualification requirements must be met within 30 days of the job announcement closing date.
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